Meet Sign-Up
2025 Stingrays' Annual Spring Break Invitational, Duncan
Note about meet fees
Please note that once an athlete commits to a meet, the meet fees become due and payable to the club and can not be reversed and/or refunded unless:
The swimmer cancels prior to the meet entry deadline, or
If the meet is cancelled by the organizers or our participation in the meet is cancelled due to lack of interest, or
If there is a medical issue, and the athlete meets the hosting club's specific rules for a refund.
Saturday, March 8, 2025:
Warm Up: 1:00 – 1:50pm / Racing: 2:00 – 6:30pm
Sunday, March 9, 2025: **Daylight savings starts on this day.
Warm Up: 12:00 – 12:50pm / Racing: 1:00 – 5:30pm
Eligibility: Gold and Platinum swimmers
Format: Timed Finals. Swimmers are permitted to enter a maximum of 8 individual events.
Meet Fees: $11 per individual event plus a $5 per swimmer Swim BC Competition Fee plus a WSWSC Competition Fee of $25-$65 per swimmer per day (the more swimmers that attend, the lower the competition fee).
*The total per swimmer will likely fall in the range of $105-$125 per day. Refer to the meet package, our detailed explanation of Meet Fees, or talk to the Head Coach if you have questions.
Swim BC Fee competitive upgrade: If you have not already paid the competitive Swim BC fee and your swimmer has already competed in one sanctioned meet this season (September 2024 to June 2025), you will be billed for the difference before your swimmer can be entered into the meet.
Sign-up Deadline: 6pm on Wednesday, February 26, 2025
Location: Cowichan Aquatic Centre, 2653 James St, Duncan, BC V9L 2X5
Meet Package: https://www.swimming.ca/swim-meet/60109/ (PDF)
Other Info: WSWSC Swimmer Sign-up info and travel plans (For those who have agreed to share their info only. If you cannot access this spreadsheet, it’s because the email address we have for you does not have an associated Google account.)
Team Hotel: We have a block of 10 rooms (2 Queen beds) at the discounted rate of $172+taxes at the Best Western Cowichan Valley Inn for Saturday, March 8 (though you may also be able to call the hotel and add the Friday or Sunday night). This rate includes free parking, complimentary continental breakfast and high-speed internet is refundable with 24-hour prior notice. There will be an additional refundable amount of CAD 50 per room per night authorized towards that the incidentals on the room. The deadline for booking via this link is Saturday, March 1, 2025. You are free to stay anywhere you like—this is just provided as a convenience.
https://www.bestwestern.com/en_US/book/hotel-rooms.62068.html?groupId=3I0SU9G6
**From the hotel: “Please disregard the non-refundable disclaimer. We are unsure why it is reflecting as such and will be addressing this with our head office to update it accordingly. Regarding your group booking, I’d like to clarify that the reservations are completely refundable with a 24-hour prior notice.”
N.B. As a general rule, we need at least five swimmers to sign up for a meet in order for the club to attend, however this does not always apply to Championship meets (Divisionals, Provincials, etc.)